After tossing all my membership and loyalty cards, the next thing to downsize was the pile of business receipts and bills that had been accumulating for years. Every little write-off since I started the company years ago, I was overwhelmed.
In just 3 days, I use 3 killer tools to climb out of the pile of paper and into a clutter free office. (Note: please recycle the paper you declutter)
Automated Book Keeping
Gone are the days of paper bookkeeping, although I loved my paper accounting ledgers I am now a complete Mint convert. Mint is a free online bookkeeping system that automatically pulls transactions from all your accounts in real time. The super clean and easy to use interface allows you to sort and categorize purchases, build budgets, search past transactions and even creates little charts that help you to visualize your spending habits. You can add cash spending transactions manually and the program even starts to learn how to automatically sort your purchases over time.
Easy Receipt Management
Of course with all your bookkeeping migrating online, what do you do with those pesky receipts? Expensify is by far the best app for keeping track of your recipes! Their “SmartScan” system reads your receipt and uses OCR technology to automatically scan for details that allow it to sort and categorize them in an instant.
Paying Bills Online – Go Paperless
The last major change was to make sure all my bills were available online and were no longer being mailed to the house. Phone, internet, power and gas, they can all be paid online which would avoid the extra filing and the extra paper waste. Some companies want you to switch to paperless billing so badly they even charge a small fee, so check your statement to make sure you’re not getting dinged for paper bills you didn’t want in the first place.
Staying on Top of Paper Clutter
The best part of this deliberate purge and move towards digital solutions is that with Mint tracking my bookkeeping, Expensify sorting my receipts and no new paper bills coming in, keeping on top of the office paper clutter is remarkably easy.
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